The following is an overview of responsibilities for the executive positions of CALICO. A year’s time for each position may include all or only part of the listed jobs and responsibilities.
Executive Board Member (3-year term)
- Attend annual conference
- Attend Executive Board meetings (face to face and virtual)
- Select venue and theme for the annual meeting
- Assume an Executive Board Role
- Present to the membership actions taken, policies revised during the year at the Annual Business Meeting and open the floor for discussion
- Discuss major proposals with the Presidents and the Executive Board to be presented for a vote to the membership
- May call special meetings (with three members of the Executive Board)
- Conduct the business of the Organization, including establishment of fees for membership, publications, and symposia, subject to the general direction of the members.
- Maintain voting rights on the Executive Board
- Chair/serve on any authorized/approved standing/ad hoc committees
- Review proposals for the Annual conference
- Review and vote on Graduate Student of the Year Award
- Serve on the Board for a period of three years, and
be informed at the time of their nomination that they must commit to attending all Executive Board meetings during their tenure on the Board, typically held a day before the beginning of the Annual Symposium. Although newly elected Executive Board members do not officially begin their tenure on the Board until the day before the end of the Annual Symposium, they are invited to attend the Board meeting the year of their election.
Vice President (2 years; elected to 6-year term moving progressively to President (2 years) and Past President (2 years) – see below)
- Attend annual conference
- Attend Executive Board meetings (face to face and virtual)
- Represent CALICO at various preferred conferences: WORLDCALL, PAC-CALL, JALT-CALL, NESSFL, Flagships, TESOL, AAAL, ACTFL, FLEAT, EUROCALL, IALLT, etc.
- Discuss major proposals with the Presidents and the Executive Board that are presented for a vote to the membership
- Have voting rights on the Executive Board
- Handle daily business and guide Administrative Manager in between meetings of the Executive Board
- Support the President and the activities of the Voting Officers team, while preparing to succeed the President. When the President is unavailable, the Vice President will serve as acting President, as appropriate to the circumstances and as directed by the Executive Board.
- Serve on the Board for a period of three years; candidates must commit to working closely, for the subsequent three-year period, with the CALICO Administrator, the staff, the other Voting Officers, and the Executive Board, to ensure the effective functioning of CALICO on a day to day basis. Candidates must plan to attend all Board meetings and Annual Symposia. Although the newly elected Vice President’s term of office does not officially begin until the day before the end of the subsequent Annual Symposium, the newly elected Vice President is encouraged to attend the Board meetings in the year of their election.
- Serve as the Vice Chair of the Board. The Chair and Vice Chair of the Board will perform other duties as assigned by the Board. When the President is absent, cannot act, or refuses to act, the Vice President will perform the President’s duties. In the event the Vice President is unable or unwilling to perform the duties of
the President, the responsibility will fall to the Past President. When acting in the President’s place, the Chair of the Board has all the powers of, and is subject to all the restrictions on the President. - Responsible for growing the membership.
- Review and suggest revisions to “CALICO Positions, Policies, and Procedures” as needed
- Review proposals for the conference
- Plan Business meeting and Executive Board meeting with the President, Past President, and Administrative Manager
- Review and vote on the Robert A. Fischer Graduate Student of the Year Award and the DL Sig Awards for ACTFL
President (2-years, automatically following term as VP)
- Attend annual conference
- Attend Executive Board meetings (face to face and virtual)
- Attend Editorial Board meeting and present a report
- Represent CALICO at various preferred conferences: WORLDCALL, PAC-CALL, JALT-CALL, NESSFL, Flagships, TESOL, AAAL, ACTFL, FLEAT, EUROCALL, IALLT, etc.
- Call special meetings
- Discuss major proposals by the Presidents and the Executive Board and present for a vote to the membership
- Have voting rights on the Executive Board
- Handle daily business and guide Administrative Manager in between meetings of the Executive Board
- Serve as the Organization’s chief executive officer. He or she will supervise and control all of the Organization’s business and affairs and will preside at all meetings of the Executive Board. The President may execute any deeds, mortgages, bonds, contracts, or other instruments that the Board authorizes to be executed. However, the President may not execute instruments on the Organization’s behalf if this power is expressly delegated to another officer or agent of the Organization by the Board, these Bylaws, or statute. The President will perform other duties prescribed by the Board and all duties incident to the office of President.
- Serve as the Chair of the Executive Board, the Vice President serves as Vice Chair of the Board. The Chair and Vice Chair of the Board will perform other duties as assigned by the Board.
When the President is absent, cannot act, or refuses to act, the Vice President will perform the President’s duties. In the event the Vice President is unable or unwilling to perform the duties of
the President, the responsibility will fall to the Past President. When acting in the President’s place, the Chair of the Board has all the powers of, and is subject to all the restrictions on the President. - With Executive Board authorization, establish ad hoc/standing committees as needed
- Confirm with the CALICO Office that all committee members are and remain members of the Organization in good standing
- Collaborate with the Administrative Manager to prepare for the Board a budget of expenditures for the coming fiscal year for approval and adoption by the Board. This budget shall be made available to the members at the business meeting of the annual symposium and upon request
- Review proposals for the conference
- Plans Business meeting and Executive Board meeting with the Vice President, Past President, and Administrative Manager
- Be included in communication from the Program Chair and the Administrative Manager as they organize the Annual Conference and provide input as needed
- Review and vote on the Robert A. Fischer Graduate Student of the Year Award and the DL Sig Awards for ACTFL
- Form partnerships with other organizations and improve advocacy for the organization
Past President (2 years in a consultant role, choosing level of involvement)
- Attend annual conference
- Attend Executive Board meetings (face to face and virtual)
- Represent CALICO at various preferred conferences: WORLDCALL, PAC-CALL, JALT-CALL, NESSFL, Flagships, TESOL, AAAL, ACTFL, FLEAT, EUROCALL, IALLT, etc.
- Oversee and monitor SIGs:
- keep updated list of contacts for each SIG chair and members,
- coordinate with the Administrative Manager in SIG-related activities, such as announcements on the CALICO website,
- help initiate new SIGS and pass on any formal requests for new SIGs to the Board for a vote,
- collect annual SIG reports,
- engage in regular communication with SIG chairs,
- appoint a Board member to serve as interim Chair of a SIG in the absence of SIG leadership,
- identify and recommend dissolution of inactive SIGs,
- provide written report annually to the Executive Board
- Discuss major proposals and send for a vote to the membership
- Has voting rights on the Executive Board.
- Handle daily business and guide Administrative Manager in between meetings of the Executive Board.
- Will support the President and the activities of the Voting Officers team. In exceptional circumstances, when the President and Vice President are unavailable, the Past President will serve as acting President, as appropriate to the circumstances and as directed by the Executive Board.
- Serve as the Publications Officer liaison
- Help review proposals for the conference
- Plan Business meeting and Executive Board meeting with the President, Vice President, and Administrative Manager
- Review and vote on Graduate Student of the Year Award and the DL Sig Awards for ACTFL