Proposal Guidelines 2024

CALICO Conference 2024 “Confluences and Connections: Bridging Industry and Academia in CALL”

Tentative Schedule:
Hands-on Workshops: May 21 and 22
Opening Keynote: May 22
Technology Showcase: May 23
Presentations and Exhibits: May 23-25

Proposal Submission Deadline: Friday, October 27, 2023 –> Deadline extended until Sunday night/Monday morning, October 30 12:01am

Overview of the Proposal Submission Process

Types of Proposals

The CALICO conference features five types of presentations.

Unless otherwise noted, all presentations should be delivered in English.

    • Hands-on workshop (half day, full day or two day)
      • Workshops, as the name implies, take place in labs and consist of teaching some hands-on skill to attendees, such as a web/mobile/other application for languages, lesson development using technology for a classroom, or introducing a piece of software to users.
    • Presentation (30 mins)
      • Individual presentations take place during the two full days of the main conference. These presentations are theory-driven and address quantitative/qualitative studies of language technology, application of technology for classroom use, or any of a range of language technology uses/applications for language acquisition. In order for proposals to be evaluated appropriately, submitters are asked to classify their presentation as:
        – Empirical Research (e.g., data-based experimental work) or
        – Classroom Report (e.g., practice-based reports).
    • Panel (75 mins)
      • Panel presentations involve various presenters offering multiple views of a specific topic. The longer time allows for more in-depth coverage than in an individual session.
    • Technology Showcase presentation
      • Technology Showcase presentations take place the first or second night of the main conference in a more informal setting — all presenters in a large room presenting simultaneously (no projection) while attendees may approach to discuss topics individually.  Demonstration-based presentations work well as Showcase presentations.
    • Poster presentation
      • Poster presentations are scheduled during the Opening or during the Showcase time and follow the same format: simultaneous presentations, with attendees approaching to discuss topics individually.

Submitting Your Proposal

    1. The first step in submitting a proposal is logging into or creating a user account for the CALICO website. Once you are logged in, click on “CALICO Conference” on the top menu bar, then “Submit a proposal” from the resulting drop-down menu. If you have an account but do not recall the username, it is most likely your full email address. Keep in mind the login is case sensitive. You may also reset the password of an existing account using the link under the login boxes.
      • You may return to edit a submitted proposal as needed until the submission deadline of October 27.
    2. You will need to be sure that your submission contains a title so that it may be seen in your “My proposals” page to click on and edit.
    3. In case we will be arranging sessions into strands, please choose the general topic into which your presentation might fit from the list provided on the form.

If you have trouble at any time, you should contact CALICO’s office manager, Esther Horn, who is happy to help:

Proposal Reviewing

Immediately after the proposal submission deadline, proposals are sent out for peer review. The general guidelines which reviewers follow in evaluating proposals are the following:

    1. Timeliness and importance of the topic: CALICO members study a great diversity of topics, although certain subjects of research will have greater appeal. Is this topic likely to attract a wide variety of conference participants? Is the topic one that will encourage discussion among conference attendees?
    2. Research design: Effective classroom reports and empirical research presentations begin with a solid design that is subsequently well executed. Does the proposal begin with an appropriate methodological or theoretical grounding? Does the proposal describe how the research was carried out? Does the proposal explain how the research does or will contribute to the field by referencing previous work and/or including a short bibliography?
    3. Presentational outlook: Based on the proposal, is it likely that the content will be presented in an effective, coherent manner that will be comprehensible and useful to the CALICO audience? Are the key points of the presentation clearly outlined?

Requirements for Presenting

When your proposal is accepted for presentation at the CALICO conference, please keep in mind the following:

      • It is required that all presenters be members of CALICO, or sister organizations IALLT or EuroCALL, before presenting at the conference. You do not have to be a member to create a user account and submit a proposal.
      • You are also responsible for registering to attend the conference and all co-presenters listed on the proposal submission should be registered for the conference.
      • CALICO does not require submission of full papers before or after the conference. However, we welcome the submission of handouts, slides, etc. to supplement presentation information, which will be archived digitally following the conference. Further, we also encourage you to submit full papers to the CALICO Journal for review and possible publication.


Submit a Proposal